When you’re planning an event, the little things are just as important as the big things.
It’s a bit like game spotting in the African savannah. Most visitors have heard about the ‘Big Five’ (lion, elephant, rhino, buffalo and leopard) and put them at the top of their ‘must-see’ list, but many don’t realise that there’s also a ‘Little Five’ (elephant shrew, buffalo weaver, leopard tortoise, ant lion and rhino beetle). Whilst these creatures are much smaller and less well-known, it doesn’t mean they’re any less important.
The same can be said for choosing event venues. The big items like cost, location, parking, capacity, flexibility of layouts, accessibility, security, audiovisual capabilities and services and amenities are vitally important when investigating venues and most of us would prioritise those — but there are also many ‘smaller’ yet crucial factors that very often make or break the success of the event.
When looking for the perfect spot for your function, a good first step is to draw up a list of your ‘must-haves’ and use that to compare different venues. Of course, the big ticket items are important, but you may want to add these ‘small five’ to your list to make sure that your event venue is memorable for all the right reasons!
When we look at possible event venues, ambience is usually one of the most important considerations. However, bad acoustics can spoil even the best-laid plans. People remember events where the background noise drowned out the speaker’s voice, or where the venue echoed like an empty barn or where the music was so loud that conversation was impossible — so don’t forget to check how sound travels through the venue and if it will be OK for your type of function.
2. Closing time
You know what time you want your event to start, but have you checked what time the venue closes? Many venues are required to shutdown at a certain time, so if you don’t want the festivities to be cut short unexpectedly or event staff to be stacking chairs and turning the lights off mid-party, then don’t forget to ask about their closing time.
Some venues like community halls require you to have public liability insurance (even if it’s a private event), so remember to check what your legal responsibilities are.
Some venues may be absolutely perfect at first glance — but remember to read the fine print. There may be restrictions in place which impact on your expectations (such as decorating limitations, photography allowances, requirement to use their own in-house services, restrictions or extra costs on supplying your own cake etc). These may affect your budgeting, so it’s best to find out about them upfront rather than get a nasty unexpected surprise at the end.
One function venue in Perth which ticks all the boxes on both the big and the small issues is The Bell Tower at Elizabeth Quay. This is one of the most iconic places to visit in Perth but it’s also one of the city’s most awe-inspiring event venues too. Conveniently located near public transport and set in beautifully manicured gardens on the banks of the Swan River, the six-storey Bell Tower combines breathtaking city skyline and river views with fascinating historical musical heritage. Find out more about their flexible function spaces, cost-competitive catering options (you can BYO), modern amenities and friendly, experienced staff by contacting them on 08 6210 0444 or by visiting www.thebelltower.com.au.